Your Guide to CRM Software

Your Guide to CRM Software, ITVibes, Inc., The Woodlands, TX

In business, creating a good relationship and keeping track of a customer’s history is the essential link to gaining a customer. This is where CRM software (customer relationship management software), comes in. Gone are the days of not knowing about your customers. Instead, use this software to increase your sales and retain your customer loyalty.
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What is CRM?

CRM software stands for “Customer Relationship Management Software”. It’s a type of software that tracks customer interactions and uses the collected data to help improve sales. There are many types of CRM software available, but the majority of them assist in managing functions relating to sales, customer service, marketing, and reporting. Let’s take a look at what features CRM offers:

  1. Sales Management
  2. Customer Service Management
  3. Marketing Management
  4. Reporting Management

1) Sales Management

Charts and graphs don’t drive customers to buy from you. Personalized experiences do. With CRM software, a sales team can separate customers into different categories by interest and demographics. Therefore, you can spend less time with those you don’t care and more time focusing on genuine leads by organizing customers.

Pro Tip: Instead of making cold calls that cause more frustration, small businesses can use CRM software to differentiate between which customers are actually interested. 

2) Customer Service Mangement

If your customer service comes across as impersonal, you’re on the fast track to a bad reputation. This feature of CRM software enables you to keep notes about a particular issue and record history so that you can make the customer the focus. This is a benefit for all businesses, but especially those that provide customer support across a wide variety of channels.

3) Marketing Management

Keeping a history of customers and making notes of your audience should be an integral part of your marketing plan. A CRM system enables you to make smart decisions about what kind of campaigns could turn a profit. Depending on the CRM software, you could take customer’s data to create automated messages or promotional content that your customers are guaranteed to love.

4) Reporting Management

At the bottom of a sales pipeline is the ability to track and report. Almost all CRM platforms provide a way to create reports that will enable you to use customer data and sales history for future opportunities. With the influx of cloud-based CRMs, you might be able to access these reports on a mobile app. Moreover, this insight into your customers’ likes and dislikes gives you the ability to create content that customers want


Every day, businesses are learning new ways to operate more efficiently and effectively. CRM software takes the guesswork out of trying to decide what customers will be interested in and helps representatives focus on leads that will actually generate sales. It’s a win-win.
If your business isn’t utilizing CRM software to track customer interactions, you might be missing out on sales leads. Contact us for more information on CRM software and how your sales processes can be streamlined.